Documents in the inbox, documents in B1.

Vendors and customers email you documents every day. InboxFlow matches each sender to the right SAP Business One business partner and reads the document with that sender's template. Your team approves the first few; once a template has passed a couple of approvals untouched, matching documents import straight through — and anything that does not fit is flagged, with an AI-suggested fix. It is in development: reading, templates and review run in the current build, and the straight-through import into SAP is the next step.

Join the pilot See how it works

The problem

Sound familiar?

Someone retypes every emailed invoice and purchase order into B1.
Documents sit unread in a shared mailbox until somebody chases them.
The same vendor's invoice gets entered twice.
OCR tools that do not know B1 still leave every posting to a person.

How it works

From one step to the next, inside SAP Business One

Who does what, and which B1 document each step creates or updates.

Vendor or customer
Emails a document to your shared mailbox
Email + attachment
InboxFlow
Matches the sender to a B1 business partner and contact
Business Partner
InboxFlow
Reads the attachment with that sender's template
Template
Reviewer
Approves the first transactions; the template learns
Approval
InboxFlow
After a couple of untouched approvals, imports matching documents straight through
A/P Invoice · Sales Order
AI
Spots a document that does not fit, suggests a fix, and flags template and transaction for approval
Flagged for approval

Business case

Put your own numbers in

Every figure below is editable. Defaults are illustrative; use yours.

Inside InboxFlow

What your team sees

Screens shown with demo data from fictional companies. Some screens show features still in development.

InboxFlow: The dashboard on a phone — The dashboard on a phone

InboxFlow: Every emailed document, its sender and its status — Every emailed document, its sender and its status

InboxFlow: Shared mailboxes connected — Shared mailboxes connected

InboxFlow: Per-sender mappings that remember each layout — Per-sender mappings that remember each layout

InboxFlow: Reviewing a vendor invoice before it goes to SAP — Reviewing a vendor invoice before it goes to SAP

InboxFlow: A customer remittance, read and matched — A customer remittance, read and matched

InboxFlow: The SAP Business One connection — The SAP Business One connection

What you get

Built for B1, not bolted on

Shared mailbox connection (current build)
Business partner and contact matching (current build)
A template per sender, built from your first approvals (current build)
Review screen with a confidence score (current build)
Straight-through import once a template has passed a couple of approvals untouched (next step)
AI checks every document against its template, suggests fixes and flags exceptions for approval (next step)

Who uses it

Accounts payable
Order desk
Customer service

Who it fits

Any SAP Business One company that receives invoices, orders or remittances by email.

Download the brochure (PDF)

Next step

Shape it with us

We are building InboxFlow with a small group of early customers. Tell us how your process runs today.

Join the pilot Other ways to reach us